Job Description

Our client, a mission-based financial services firm headquartered in Boston, is looking to hire an Executive Assistant to provide impeccable support for their Managing Partner. This person should have experience supporting a C-level executive within financial services. They should be able to work independently as well as a part of a team. This role will be in office Monday through Thursday and will require a 24/7 mentality.

RESPONSIBILITIES

Managecomplex personal and professional calendars, ensuring seamless scheduling across multiple time zones Arrange all business related domestic and international travel including VISA and passport needs Prepare, track, and submit detailed expense reports Draft, format, and manage correspondence, documents, and presentations Handle document management tasks, including filing, copying, and scanning as needed Serve as primary liaison with boards and stakeholders Coordinateall aspects of private aviation, including charter bookings, flight itineraries, ground transportation, and in-flight preferences Handlehigh-level personal errands, reservations, gifting, and event planning with discretion and attention to detail Oversee household staff and vendors, including scheduling, contract negotiation, and quality control Maintainconfidential records and sensitive information with the utmost discretion and professionalism Provide24/7 availability for urgent matters and last-minute travel or scheduling changes REQUIREMENTS Over 10 years of experience providing administrative support or in a related capacity Exceptional verbal and written communication skills Highly detail-oriented, organized, and reliable Proactive with a strong sense of initiative Trusted to maintain confidentiality and exercise sound judgment Capable of working independently while also being a collaborative team player Warm, approachable, and professional demeanor

HOURS

8am-5pm with flexibility for OT / 24x7 mentality!

SALARY

$110-120K base + paid OT + discretionary bonus Mon-Thursday in office, WFH Friday

#IND1

#J-18808-Ljbffr HRB

Job Tags

Contract work, Immediate start, Monday to Thursday,

Similar Jobs